1. Introduction
The Lambourn Junction Community Interest Company (hereinafter referred to as “the Company”) is committed to maintaining the highest standards of integrity and accountability. As part of this commitment, the Company encourages all volunteers to report any concerns or suspected wrongdoing within the organisation.
2. Purpose
The purpose of this Whistleblower Policy is to provide a mechanism for volunteers to raise concerns about any irregularities, unethical behaviour, or violations of the Company’s policies and procedures.
3. Scope
This policy applies to all volunteers and individuals associated with The Lambourn Junction Community Interest Company.
4. Reporting Procedures
If a volunteer has a reasonable belief that a violation or misconduct has occurred, they are encouraged to report the concern promptly. Reports can be made in writing or verbally and should be addressed to one of the Directors.
5. Confidentiality
Reports made under this policy will be treated with the utmost confidentiality to the extent allowed by law. The Company will not tolerate any form of retaliation against individuals who, in good faith, report concerns.
6. Investigation Process
Upon receiving a report, the Designated Contact Person will initiate an impartial and thorough investigation. The Company will strive to complete the investigation within a reasonable timeframe, taking into account the complexity of the issue.
7. No Retaliation
The Company prohibits any form of retaliation against volunteers or individuals who report concerns under this policy. Any person found to engage in retaliatory actions will be subject to disciplinary action including dismissal.
8. False Reports
Knowingly making false accusations or providing false information with malicious intent is strictly prohibited. Volunteers and individuals who make false reports may be subject to disciplinary action.
9. Reporting to External Authorities
In cases where the concern involves illegal activities, the Company reserves the right to report the matter to the appropriate external authorities.
10. Review and Update
This Whistleblower Policy will be reviewed periodically to ensure its effectiveness and compliance with relevant laws. Any updates will be communicated to all volunteers.
Document Control
- Policy approved on: 8 December 2023
- Next review date: 7 December 2024
Lambourn Junction Community Interest Company
The Blue House, Station Road, Lambourn, RG17 8PH
Company Number: 13305113