Position Overview:
The Data Protection Officer (DPO) at Lambourn Junction Community Interest Company (CIC) is a pivotal role responsible for ensuring compliance with data protection laws and regulations, particularly the General Data Protection Regulation (GDPR) and the UK Data Protection Act. This role involves overseeing the organization’s data protection policies, procedures, and practices to safeguard the privacy and security of personal information.
Key Responsibilities:
Policy Development and Implementation:
- Develop, update, and implement data protection policies and procedures in line with relevant legislation.
- Ensure all staff members are aware of and adhere to data protection policies.
Compliance Monitoring:
- Monitor and ensure compliance with GDPR and other applicable data protection laws.
- Conduct regular audits to assess data protection risks and recommend mitigation strategies.
Data Subject Rights:
- Manage requests from data subjects regarding their rights, such as access, rectification, erasure, and data portability.
- Educate staff on responding to data subject requests promptly and accurately.
Privacy Impact Assessments (PIAs):
- Conduct and oversee Privacy Impact Assessments for new projects or processes involving the processing of personal data.
- Ensure that data protection considerations are integrated into the organization’s decision-making processes.
Training and Awareness:
- Provide ongoing training to staff on data protection principles and best practices.
- Raise awareness about the importance of data protection throughout the organization.
Incident Response:
- Develop and maintain an incident response plan for data breaches or other security incidents.
- Act as the point of contact for data protection incidents and coordinate appropriate responses.
Data Security and Encryption:
- Collaborate with other board members to ensure the security of personal data through encryption and other suitable measures.
- Stay updated on industry best practices for data security.
Documentation and Record-Keeping:
- Maintain records of data processing activities and ensure documentation is accurate and up to date.
- Prepare and submit required reports to regulatory authorities as necessary.
Communication with Regulatory Authorities:
- Serve as the primary point of contact for the Information Commissioner’s Office (ICO) and other relevant regulatory bodies.
- Facilitate communication and cooperation with regulatory authorities during investigations or audits.
Qualifications and Skills:
- In-depth knowledge of data protection laws, especially GDPR and the UK Data Protection Act.
- Strong communication and interpersonal skills.
- Analytical and problem-solving abilities.
- Ability to work collaboratively with different departments.
- Experience in a similar role, preferably in a small to medium-sized organization.
- Relevant certifications in data protection and privacy (e.g., CIPP/E, CIPM) are desirable.
This role is crucial in maintaining Lambourn Junction CIC’s commitment to data protection and ensuring the responsible and ethical handling of personal information within the organisation.